(2)    MINUTES:
2.1    There being one correction (VK6APK was not present at the May 4th meeting) the minutes of the May 4th & 12th Council meetings were accepted VK6NE/VK6LZ

2.2    Matters Arising from 12th May
(2a)2.1   The guidelines and procedures for marking of Amateur Examinations have been received from June Fox of Federal Office and have been passed to VK6LZ and VK6LC.

(5.3)    Production of Certificates for new members are in progress

(3a)    CORRESPONDENCE IN   
From NCRG re New UHF repeater requesting WIA endorsement (see below)

(3b).    CORRESPONDENCE    OUT:
 None

(4)    TREASURER'S REPORT - (Bruce VK6OO)
The treasurer requested authorisation for the following disbursements:

P28    Alt. Federal Councillor’s air fare to Brisbane                                     696 - 92
P.29    CWA for Council meeting room rent (June)                                         33 - 00
P30    Membership/ Council Supper’s (March 02 to June 04 = 28Months) 400 - 35

Bruce also reported that he had only recently received a cheque dated April from Federal Office for the Divisional subscription component for Jan/Feb/Mar 04.
Acceptance of report and payments approved (VK6NE/VK6HTW) carried

(5)    BROADCAST OFFICERS REPORT - Neil VK6BDO (Acting)
Last Sunday’s news was rather short but did include the ACA proposals for changes to the Amateur Service.  Unfortunately Neil had a prior appointment and had to dash off, the call backs were taken by John VK6UHF for which Neil expressed his thanks.

A small problem of distortion with some pre-recorded segments arose and these will be re-recorded.

VK6XRE noted that the quality was not too bad, but that the ACA segment was good content.

(6)    MEMBERSHIP REPORT - Kathi VK6HKR
Nothing to Report

(7)    EDUCATION REPORT - Neil VK6BDO
Neil reported that seven candidates sat the last Regulations exam with six passes and one fail (to sit next exam).  Three also sat for the last AOCP exam but narrowly failed, they are to re-sit on the 26.06.04 there will also be eight candidates sitting nine exams.

(8)    DUE TO THE NATIONAL WIA REPLACING THE FEDERAL WIA THERE IS NO LONGER A FEDERAL COUNCILLOR

(9)    GENERAL BUSINESS
9.1    John VK6HZ on behalf of the NCRG tabled an application to the ACA for a UHF repeater license, and requested that Council endorse the requested Frequency allocation.

It was pointed out that it was normal for the Repeater Group to co-ordinate repeater frequencies within the band plan for Western Australia and advise the Division.

Robin VK6XRE (Technical officer for WARG) asked if this application was a replacement for a previously agreed repeater on 439.925/434.925 that had not gone ahead, this was confirmed by John VK6HZ.

Since there were four WARG committee members present the requested frequencies were approved on behalf of WARG.

Council agreed (VK6NE/VK6BDO) and the letter was endorsed with WIA approval by Neil VK6NE on behalf of Council and returned to John VK6HZ. No further action required by Council.

(10)    Actions required subsequent to the following Sub Committee Meeting

10.1    Wally VK6KZ relayed a request from the National Secretary (Peter Naish) for a copy of the Divisions Insurance Policies.
ACTION Cliff VK6LZ to E-Mail Scanned Copies to Peter.  
Done, + to VK3KI & VK6KZ

10.2    Wally VK6KZ requested a copy of the Council’s E-Mail address list.
ACTION Christine VK6ZLZ to provide.    Done.

10.3    ACTION Cliff VK6LZ to E-Mail copies of the latest draft version of the Implementation Agreement to VK6KZ and VK6XRE.    Done.

10.4    ACTION Wally VK6KZ to complete sections 2, 3, and possibly 5 of discussion document and E-Mail to Councillors prior to next weeks continued meeting.

10.5    ACTION Neil VK6NE to record something for the next Divisional Broadcast.

10.6 ACTION Christine VK6ZLZ to book Room for Adjourned meeting on 8th June and confirm to councillors.
Room not available for the 8th, it has been booked for the 15th, after discussion with VK6KZ.

At approximately 20.15 The President suspended standing orders, so that Council could discuss where VK6 Division stands in relation to the move to a National WIA.

The Chair was passed to Wally VK6KZ as negotiating sub-committee chairman, who then tabled copies of a draft hand out entitled “The Future of the Wireless Institute of Australia Western Australian Division.” Wally spoke to it after a brief delay whilst Council quickly read the document.

“The Council considered the immediate issue of what should be the future of the WA Division under the new national body.  Two options were:
      To remain as an entity or
      Become a subsidiary of the national WIA for legal purposes.

The first would require a need to:
      Establish a membership register,
      Collect subscriptions,
      Issue membership certificates,
      Supply services and provide activities commensurate with the subscription and
      Maintain and have audited its financial affairs.   

Subscription fees would be additional to those of the WIA.  
      What should they be?  
      What functions of the present Division (not being provided by the WIA) should
      be transferred to the WIA (subject to its agreement).  
      What should be the name of the entity.

As a subsidiary of the national WIA, there was a duty to members to ensure that many of the current functions are transferred to the WIA and be maintained by it and the Council needed to identify those functions that may best be carried out and maintained by WA clubs. 

Council would also have to decide the future of its present assets having in mind the organisations that will continue the Divisional functions.

Much discussion ensued over the next two hours with arguments for and against each option. 

A third option of winding up the Division was also raised as a variation on becoming a subsidiary of the national WIA.  Council did not reach a conclusion on what was the best way to proceed and Wally VK6KZ and Robyn VK6XRE were asked to develop the ideas for further discussion. 
Action       These should be emailed to Council members prior to the continued meeting in one week. "

Short discussion on possible changes to and the documentation between, VK6LZ and Michael Owen re: the last draft of the WA Implementation Agreement. Action VK6LZ to E-mail copies to VK6XRE and VK6KZ. (Noted that this has been available on the VK6 Web site for some time).        Done.

It being 22.00 it was then suggested that further discussion be suspended until next week.

Adjourned Meeting to continue on 8th June 2004 (subject to availability of Room) Room now booked for the 15th June 2004.