VK6 Minutes of Council Meeting July 6th 2004-1

WIRELESS INSTITUTE OF AUSTRALIA
Western Australian Division

Minutes of Council Meeting 6th July 2004
(Continued from 01.06.04 & 15.06.04 & 29.06.04)
Held at CWA House, Hay Street West Perth
Visitors are welcome

Present:
Neil Penfold           VK6NE       President
Cliff Bastin                           VK6LZ       Vice President/Minute Secretary
Christine Bastin           VK6ZLZ    Web Master
Roy Watkins            VK6XV Secretary
Dennis Muldownie       VK6KAD   Broadcast Officer
Trevor Ward                        VK6HTW     Federal Councillor
Kathi Suminer                      VK6HKR    Membership Secretary
Neil Husk                             VK6BDO     Education
*Bruce Hedland-Thomas     VK6OO    Treasurer
*Wally Howse              VK6KZ      National/VK6 Agreement Co-ordinator
*Robyn Edwards        VK6XRE    National/VK6 Agreement Co-ordinator
Apologies:
Will McGhie           VK6UU       AR Correspondent
Visitors:
Ewan Mcleod        VK4ERM    WIA National Director/President VK4

The Division is governed by a Council consisting of President. Vice President, and seven Councillors, also in attendance *three Ex-officio Councillors.

(1)    The adjourned meeting re-commenced at 1930 with the President, Neil VK6NE in the chair.    Between 1945 hours and 2150 hours the meeting went into Committee with Wally VK6KZ leading the resumed discussion on where VK6 Division stands in relation to the move to a National WIA, and what needs to be done by the Division.
THE DISCUSSION CONTINUED FROM THE LAST MEETING WITH THE FOLLOWING MATTERS BEING CONSIDERED

(A)    Final amendments to Implementation Agreement to make it acceptable to W.A.
(B)    Wording of letter to members to encourage them to join WIA.(C    Wording of Letter to Members calling A Special General Meeting to decide the future of the Division and any distribution of assets if necessary.
(C)    Wording of Motions that to be presented to the Special General Meeting.
(D)    Strategy for continuing The Division's Public Liability and Personal Accident Insurance Policies for Local Clubs.
(E)    Decision to Sign the amended Implementation Agreement.
(F)    Date of Special General Meeting     (The Board Room CWA House West PERTH Has been booked for 10 am Saturday the 21st August 04)
(G)    Design of Proxy form to enable members who cannot attend the Special General Meeting to vote.
Actions;
VK6XRE To get someone to Write the Case against winding -up.
VK6LZ to follow up on Insurance
VK6LZ to follow up on Mast agreement assignment to WARG
VK6NE/ZLZ to Arrange for mail out by week commencing 23/07/04
VK6KZ to amend proxy form and complete other documentation
VK6LZ to follow up on NWARS with VK6KAD
VK6NE to complete joint letter and send to Michael Owen to go out with renewals.
VK6ZLZ to arrange meeting at CWA House for Special General Meeting 21.08.04
May need another meeting on 20/07/04 to finalise everything.
Motions Tabled were:
Motion No, 1    That the letter to go out with the Renewals be co jointly signed by Neil Penfold and Michael Owen.    Proposed VK6XV/VK6KAD
    Seven for (NE, LZ, KAD, HKR, XV, BDO, HTW), one against (ZLZ), one absent (UU)        Carried
Action VK6NE to finalise letter as discussed.
See attachment      *A********
Motion No. 2    Acceptance of wording for Letter calling for Special General Meeting
Proposed VK6KAD/ VK6XV
Eight for (NE, LZ, KAD, HKR, XV, BDO, HTW, UU), one against (ZLZ,)            Carried
See attachment       *B********

Motion No. 3    Acceptance of wording of Implementation Agreement (AKA Collateral Agreement)    Carried
Proposed VK6NE/XV
Five for (NE, UU, KAD, HKR, XV), four against (LZ, ZLZ, BDO, HTW),            Carried
See attachment       *C********

(2)    MINUTES:
2.1.    The Minutes of the 29th June part of the June Council meeting were assumed to have been read.
Matters arising:
2.2    Correction to 1.1 Advisory Committee Members, it is now understood that Ex-officio and Co-opted members of Council are also invited to join. VK6OO and VK6XRE expressed a wish to join the committee.

The following Councillors are therefore nominated by Western Australia for the first three year period;
Neil Penfold              VK6NE
Cliff Bastin                         VK6LZ
Christine Bastin           VK6ZLZ
Trevor Ward        VK6HTW
Neil Husk           VK6BDO
Kathi Suminer              VK6HKR
Dennis Muldownie       VK6KAD
Will McGhie           VK6UU
Roy Watkins               VK6XV
*Bruce Hedland-Thomas    VK6OO
*Robyn Edwards           VK6XRE

2.3    Further to the request for a second Examination marker kit to cover the
South Metro area,
Action: Neil VK6NE is to E-mail the National President, Michael Owen VK3KI.
(It was noted that at present VK4 do not mark locally)

(3a)    CORRESPONDENCE IN - (Roy VK6XV)
3a.1    Letter from ACA concerning Divisional approval in support of the new Geraldton Repeater. They have not yet received an application from the repeater owners for the license.
Action Roy VK6XV to contact VK6ET

3a.2    Letter from VK7ZAL with request to put item on Broadcast concerning his test on Sunday **** 6 pm to 6 am (Tasmanian Time) He will be transmitting on 181.4 KHz using 1 KW
Action VK6KAD to put item to Air

3a.3    Telstra Bill passed to Treasurer.

(3b).    CORRESPONDENCE OUT - (Roy VK6XV)
None
(4)    TREASURER'S REPORT - (Bruce VK6OO)
Bruce thought that the Division should get some undertaking from WARG concerning the proposed use of the Ex-WAADCA Suspense Account Money and
an acknowledgement From the Peter I Island DXpedition for the Hugh Spence Memorial Suspense Account Money.

Action the Secretary to write to WARG concerning the use of the money the for packet network including VK6BBS and VK6BBR.

Action Neil VK6NE to get an Acknowledgement of receipt from the Peter I Island DXpedition.

Bruce then asked that the following accounts be passed for payment
P31    CWA June Meeting 1       33 - 00
P32    WIA Federal/National call book   1,254 - 00
P33    CWA June Meeting 2           33 - 00
P34    CWA June Meeting 3           33 - 00
P35    St Peter Island DXpedition    525 - 91
P36    West Australian Repeater Group   2,953 - 66

Proposed VK6NE/VK6XV - Carried Unanimously

(5)    GENERAL BUSINESS
5.1    Roy VK6XV noted that he has been running the Newswest Help line for over 18 years and in that time has gone through four or five Answering machines, and one Fax machine out of his own pocket.    He would like the Division to fund a new Answering /Fax machine.

Motion No 4    Propose that the division replace the Answering /Fax machine used on Roy's Helpline at a cost not exceeding $500-00
Proposed VK6XV/VK6HTW
Eight for (NE, LZ, KAD, HKR, XV, BDO, HTW, ZLZ), one absent (UU,)            Carried

5.2    Repeater Group Report
VK6LZ reported on the WARG Meeting held 05.07.04.
WARG members had agreed to take on some of the ex divisional responsibilities should the division wind-up, and had agreed that the funds from the Divisional ex WAADCA suspense account should be used to maintain the Packet Network which includes VK6BBS bulletin board and gateway.

5.3    Christine VK6ZLZ reported that the Division Association Number is required by National to enter on Agreement
Action Neil VK6NE to send copy of Incorporation Certificate to Michael Owen.

5.4     Cliff VK6LZ reminded Council that the Public Liability and Personal Accident policies are due for renewal on the first of August, and reported that the premium for Public Liability has been quoted as $1,567-50 (an increase of only $4-66 over last year. The quotation for the Personal Accident policy is awaited.

Council has previously decided to pay the premiums (subject to quotation) however since the Agreement with the National WIA allows for payment by National for a period of three years it was decided consult the National WIA.

Action: Cliff VK6LZ to telephone National to ask if they are going to pay the renewal premiums, or can they do better.
Note:   (8/07/04)    Advice from Peter Naish (Secretary WIA) was that they are not yet ready to provide a National Policy (as they are still awaiting details from some states). He "recommended that due to shortage of time, we renew the Policies for this year and that discussion on a possible National refund can come later".

Motion No. 5    Agree to Assign Roleystone Mast Site Agreement to WARG            Carried
Move that the Roleystone Mast Agreement be assigned to the West Australian Repeater Group.
Proposed VK6LZ/XV
Eight for (NE, LZ, KAD, HKR, XV, BDO, HTW, ZLZ), one absent (UU,)            Carried
Action Cliff VK6LZ to get in touch with Roleystone site owners.

Motion No. 6    Resolve to Sign Implementation Agreement                    Carried
That the WIA Western Australian Division Council resolves to sign the Implementation Agreement in the form of the draft dated 5 July 2004 tabled at this meeting and initialled by the Chairman for identification and that the President and Secretary for the time being be authorised to sign the Implementation Agreement on behalf of the Division, and to sign further similar agreements in substitution for this agreement if in their opinion such further agreements are necessary or appropriate PROVIDED THAT the interests of the WIA WA Division are not thereby materially diminished.

Proposed VK6NE/VK6XV                                Carried
See attachment No.       *C*

ATTACHMENT *A*    6TH JULY 2004    RENEWAL LETTER
ATTACHMENT *B*    6TH JULY 2004    SPECIAL GENERAL MEETING LETTER
ATTACHMENT *C*    6TH JULY 2004    IMPLEMENTATION AGREEMENT
ATTACHMENT *D*    6TH JULY 2004    DISCUSSION NOTES

(6)    The meeting closed at 2217 hours
(7)    Next Meeting - To be Confirmed

President VK6NE ........................... Minute Secretary VK6LZ ........................
E & OE