VK6 Minutes of Council Meeting July 27th 2004-2 Mailout

WIRELESS INSTITUTE OF AUSTRALIA
Western Australian Division
vk6 council

Minutes of Council Meeting 27th July 2004 (Incorporating August Meeting)
(Continued from 01.06.04 & 15.06.04 & 29.06.04 & 06.07.04)
Held at CWA House, Hay Street West Perth
Visitors are welcome

Present:
Neil Penfold           VK6NE       President
Cliff Bastin                           VK6LZ       Vice President/Minute Secretary
Christine Bastin           VK6ZLZ    Web Master
Roy Watkins            VK6XV Secretary
Dennis Muldownie       VK6KAD   Broadcast Officer
Kathi Suminer                      VK6HKR    Membership Secretary
Neil Husk                             VK6BDO     Education
Will McGhie           VK6UU       AR Correspondent
*Bruce Hedland-Thomas     VK6OO    Treasurer
*Wally Howse              VK6KZ      National/VK6 Agreement Co-ordinator
*Robyn Edwards        VK6XRE    National/VK6 Agreement Co-ordinator
Apologies:
Trevor Ward                        VK6HTW     Ex Federal Councillor
Visitors:   Nil

The Division is governed by a Council consisting of President. Vice President, and seven Councillors, also in attendance *three Ex-officio Councillors.

IMPORTANT NOTICE
Date of Special General Meeting 10 am Saturday the 21st August 2004
in the Board Room on the 3rd floor of CWA House 1174 Hay Street West Perth
(Opposite West Perth Post Office)
TO VOTE ON THE WINDING UP OF THE DIVISION - YES OR NO - be there
in Person, to make certain that YOUR vote is counted.

Meeting Commenced at 1930 hours

(1)    MINUTES:
The Minutes of the 6th July part of the June Council meeting were assumed to have been read.
Matters arising:
1.1    Further to the request for a second Examination marker kit to cover the South Metro area, Council is still awaiting advice from the Examination Service.
1.2    Donation to Peter Is. DxPedition awaiting signed receipt
1.3    Request for the Transfer of Roleystone Mast agreement to WARG still to be actioned by VK6LZ
1.4    Further to query from ACA regarding application for VK6ROO Geraldton, Roy reported that he had spoken with VK6ET Ray Jackson and was told that the application to the ACA is awaiting finalisation of the Cavities for the repeater.

(2a)    CORRESPONDENCE IN - (Roy VK6XV)
Query from Rolf Neilson concerning the date of the next examination, this was forward to the WARG exam co-ordinator for reply.

(2b).    CORRESPONDENCE OUT - (Roy VK6XV)
None

(3)    BROADCAST OFFICER'S REPORT (Dennis VK6KAD)
3.1    The morning Broadcast on 18th July had to be abandoned due to unknown interference causing severe distortion. The evening broadcast went out with no problems. No faults were identified with equipment or repeaters.

3.2     The broadcast on the 25th July commenced at 0900 WAST with the new National WIA broadcast (30 minutes). This was followed by the usual VK6 Divisional broadcast.
Call back participants criticised the content of the National Segment which included far too much eastern states local news of little interest to VK6 and it was thought that one hour was far too long.
It is proposed to edit the National segment so that it includes only information of National importance.
Local Amateurs are interested in what is happening with the National body not eastern states local club news. Start time is to be reviewed.

3.3   Due to the earlier start time of the broadcast, the 21.185 relay has now moved to 21.175 Mhz. in order to avoid the Travellers' net.

3.4   VK6 news is to continue on the VK6 Web page (whilst we have one), National News can be found on the National Web site or via a link from the VK6 page.

(4)    MEMBERSHIP (Kathi VK6HKR)
Kathi reported that an application has been received from:
VK6HCS Christopher Spigins of Rockingham (Pensioner Grade)
Proposed VK6HKR/VK6NE carried, Mr Spigins was warmly welcomed.

(5)    TREASURER'S REPORT - (Bruce VK6OO)
Bruce asked that the following accounts be passed for payment:
P35    St Peter Island DXpedition (Hugh Spence suspense-a/c)       525 - 91
P36    WA Repeater Group    (WAADCA suspense-a/c)          2,953 - 66
P37    Secretary's phone                               147 - 17
P38    Webmaster's Phone                        128 - 22
P39    Consumer Protection (Registered Constitution)               58 - 05
P40    QSL Contra (Change of Cheque)                             25 - 35
P41    CWA June Meeting 3                                 33 - 00
P42    Council Suppers                                            16 - 89
P43    Mail out Printing & Postage                      475 - 68
P44    New Members Contra (Change of Cheque)                        70 - 00
P45    Trident Insurance 2004/05 PL & PA premiums    2,530 - 00
    Proposed VK6LZ/VK6NE carried

(6)    EDUCATION (Neil VK6BDO)
Neil reported on the last Course Exam results: 9 candidates sat and passed the NAOCP and one sat and passed the AOCP. In addition one non course candidate sat and (only just failed) the NAOCP. There are no courses running at present however Neil is in the planning stage for the next course.

(7)    GENERAL BUSINESS
7.1    Cliff VK6LZ reported that the final quote for the Public Liability and Personal Accident premiums had been received from the Insurers in the sum of $2,530 (an increase of $9.33). The Insurers have also agreed (in writing) that in the event of the Division's wind-up they will accept one of the Bodies named in the Policies as successor.

Council has previously decided to pay the premiums (subject to quotation) however since the Agreement with the National WIA allows for payment by National for a period of three years it was decided to consult the National WIA.

This had been done in telephone conversations with the President and Secretary of the National WIA, they had advised that the division should go ahead and renew since National WIA was not yet in a position to arrange National cover. However re-imbursement was dependent on the members' decision at the 21st August Special General Meeting for the Division to wind up.

There was some discussion on the possibility of deducting the premiums from the proposed $10,000 donation to National and it was decided to await the outcome of the Special General Meeting.

7.2    Christine reported that according to the Victorian Division web page they are continuing as a club and propose a membership fee of thirty dollars for a two year membership ($25 Concession)

(6)    COMMITTEE
The meeting moved into Committee to finalise arrangements for the Special General Meeting and to 'stuff' and address envelopes for the mail out.

Wally VK6KZ had obtained a copy of the Registered Constitution from the Department of Consumer affairs and had confirmed that we had been working to the correct copy (21.4.1987).

Wally pointed out that each member attending the Special General Meeting could only carry a maximum of three proxy votes.

Cliff VK6LZ queried proxies addressed to the Secretary, Wally replied that the Secretary was one member and could only carry three proxies, and there was nothing in the constitution to cover members sending proxies to the Division care of the Secretary. He insisted that the limit was three proxies per Member attending.

Action:    Newswest is to publicise the point and to encourage members to attend the meeting in person.

Wally VK6KZ thanked Christine VK6ZLZ for her work on the Proxy Document.
(Note: Christine took the words she was given and made the whole presentable).
(Sorry for the personal comment)).

The President Neil VK6NE then closed the meeting with a few words thanking the members of council for their efforts during the long (approximately 16 hours of formal meetings plus other background work), often difficult discussion leading up to the decision to recommend the winding up of the Division, and looked forward to working with council members in the new role of Advisory Committee.

(7)    NEXT MEETING
It was decided that there was no need to hold another meeting next week. Therefore the August meeting is to be cancelled. The Next Meeting will be the September Council meeting on the 7th. Unless a meeting is required earlier subsequent to decisions made at the Special General Meeting on the 21st August.

(8)    The meeting closed at 2115 hours

VK6NE President             VK6LZ Minute Secretary
E & OE

July/Aug2004 Council Minutes 27/07/04
040727cm.wia.doc – print dated 01/08/2004 12:11 AM        Page No 3 of 3 pages